e|agenda.NET Sarasota County Schools |
THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA Landings Administrative Complex 1980 Landings Blvd. 3:00 P. M. |
Agenda Item #39 Title APPROVAL OF CONTRACT BETWEEN CROSSPOINTE.NET, LLC, AND THE SCHOOL BOARD OF SARASOTA COUNTY FOR LICENSE FEES, MAINTENANCE, SUPPORT, AND PROJECT FEES FOR THE REPLACEMENT OF THE TERMS AS400 SYSTEM Description Our current AS400 TERMS applications are over 26 years old and do not provide our district agile access to financial and HR information or our district a district-wide gradebook and parent portal. This capital project with CrossPointe.net, LLC provides software, licensing, maintenance, support, and project implementation services. This project will be completed and paid for over a 3 year period as defined in the attachments and summarized below. Software and Services 2008/2009 $5.0M This agreement also includes annual maintenance and support over 5 years totaling $2.8M (a 50% reduction from prevailing market rates). Funds have been allocated for the 2008/2009 and 2009/2010 school year. This estimate reflects a savings of $3.0M over the $15M budgeted for the project and a $10M savings beyond similar projects that replaced just the Finance and HR systems in other districts our size. Attachment is in the Board office for the Board's review.
Recommendation That the financial contract between CrossPointe.net, LLC. and the School Board of Sarasota County be approved as presented. Contact HANSON & CAMPOS Financial Impact Capital Cost of $11.5 million negotiated to 20% below the Boards budgeted amount. Operating Cost of $2.75 million negotiated to 50% below prevailing market rates. Offsetting savings identified enabling no related increase in the Information Services operating budget for '09 - '10.
Attachment: Sarasota SOW 2.pdf Attachment: SIS Gap Analysis v2[1].0 2.pdf Attachment: Gradebook Gap Analysis v1 2.pdf Attachment: Finance System Gap Analysis.pdf Attachment: HR-Payroll System Gap Analysis.pdf Attachment: Copy of Sarasota Product Order Form.pdf Attachment: CrossPointe Maintenance 2.pdf Attachment: CrossPointe Master Licens 2.pdf |